Define measurable objectives.

Define your requirements (“what” you need) with precision, but don’t address the “how.” This allows you to remain open-minded towards solutions that you might not have considered otherwise, while also reducing the implementation effort.

Be realistic.
Avoid wishful thinking and aiming for a “solution that can do everything.”

Evaluate the impact on the defined goals for each requirement.
Also determine the frequency of the requirement – for example, how often will external project plans be imported.

Define where you stand.
Are you looking for software for a team, a medium-sized company, or a group-wide solution? What is your planned budget? In which industry do you operate? Do you need a sports car, a sedan...or a truck?

Do research and compare offerings on the Internet:
There is software for teams, for medium-sized businesses, and complex enterprise software. Costs, functional scope, and configuration options correlate accordingly. Special databases, overviews, and studies are available to compare products.

Create a top ten list.
Narrow down your choice, using key criteria such as configurable workflows.

Make an invitation to tender based on a standardized and metrically evaluable template defining the degree of fulfillment of requirements, license purchasing options, and implementation costs. Also don’t forget to rate the supplier and manufacturer.

Create a top five list – and invite the vendors to give a presentation of about two hours.

Conduct an all-day evaluation workshop with your top two – and get your employees involved in this event.

Request a detailed quotation from both providers.
Keep the decision open – your purchasing department will thank you for it.

Make the best decision - together with purchasing, business departments, IT and management!